Preparing promotion dossiers

Non-tenure track faculty are evaluated on their performance in the primary area of their appointment, as defined in the guidelines, along with service and professional activities related to the primary appointment. These criteria differ from those used to evaluate tenure-track faculty.

Candidates must provide a paper copy and electronic version following the content outline described in the Promotion Procedures for Ranked Non-Tenure Track Faculty. Call letter: Review of Ranked Non-Tenure Track (formerly called Non-Regular) Faculty Promotions

Guidelines Appendix D:  Content Outline, extension specific (PDF)

Format

Dossiers should be prepared following American Psychological Association’s Formatting and Style Guide. Documents should be prepared using a 10-12 pt. Times New Roman font. See: APA Style from Purdue Online Writing Lab.

Organize your dossier according to the directions in the Guidelines (PDF).  See Appendix D:  Content Outline, extension specific (PDF)

Be sure the History and Recommendation Summary is complete. The total for each year must be 100 percent. Any variations from the initial appointment during the preceding five years must be explained as an addendum.  Examples of variations may include leaves, administrative appointments, change in teaching load, etc.  Refer to Fillable Forms section below  for the History and Recommendation Summary form.

Letters of recommendation from reviewers will be added by supervisors as specified in the guidelines to both the paper and electronic dossiers.

Paper dossier

The paper dossier should be placed in a light blue pressboard report binder with fasteners along the left side. Ring and spring-clip binders are not acceptable.

Tabs, using the exact Roman numeral tab and the names specified in Appendix D: Content Outline (PDF), should be used to separate the sections in the dossier.

Faculty members should label the front of their binder as specified on beginning of page 3 of the guidelines.

Name
Division of Extension Dossier in Support of Promotion to the Level of (Assistant Extension, Associate Extension or Extension Professional)
Submission Date

Faculty members should send one original paper copy of the dossier to their supervisor who will ensure the internal and external evaluations are added before sending the dossier to the Office of Extension and Engagement in care of Kim Shettlesworth, 506 Hitt Street, Room 108 Whitten Hall, Columbia, MO 65211. 

Dossier binders and tabs can be ordered through the Extension store on the MU Extension website or through an office supply store.  Note cost is approximately $13 for both, plus shipping.  Binder colors could be nonstandard.

Electronic dossiers

A copy of the dossier should be submitted via the University of Missouri Box site, which provides maximum confidentiality while allowing access to individuals in the review process. To request a Non-Tenure Track University of Missouri Box site, contact NTT Support, Kim Shettlesworth at shettlesworthk@missouri.edu.

Candidates should create PDF files of their dossier. Scanned documents must be readable; scanning at 200 to 300 dpi with OCR is recommended. Review documents for legibility before submitting. To reduce PDF file sizes for Word documents, choose "Save as" and select "Minimize size (publishing online)."

A set of dossier folders for each candidate will be created when the supervisor is notified of their intent to seek promotion. Materials should be uploaded to the appropriate folders:

Keep in mind the Timeline for dossier submission. Individual access will be determined according to the posted deadlines. Once the documents are uploaded and application is final, candidates will no longer have access to the files. Be sure that documents are in their final form before uploading them.

Preparing your dossier

Be well organized and follow the instructions in the most recent promotion call letter. Include all requested information in the specified format.

Never assume that your accomplishments are obvious to others. Provide detailed information on your accomplishments and contributions.

Know your strengths and emphasize them in your CV.

The narratives from the PRLLs reporting system may be helpful in identifying past programming and impact. The narratives can be found in the Outlook public folders (Public Folders: All Public Folders: UM System: Extension).

Guidelines (PDF) -- Complete information for preparing your dossier
Promotion dossier detailed checklist (DOC) (OPTIONAL FORM -- indicates candidate, supervisor, etc., responsibilities for paper submission/University of Missouri Box site) 

Fillable forms
All the appendices are included in the Guidelines document, but they are not fillable. If you would like the fillable versions, use the forms below.  If you use the word document fillable forms, remember to save the completed form as PDF for posting to the University of Missouri Box site.

PDF forms (You must save the PDF form to your computer in order for it to be fillable.  Do not open the form directly from the website -- it will not be fillable):

Recommendations Signature Page (PDF)                       

History and Recommendations Summary (PDF)              

Procedure for Selection of Outside Reviewers (PDF) 

Word Forms:

 Recommendations Signature Page (DOCX)

History and Recommendations Summary (DOCX)  

Procedure for Selection of Outside Reviewers (DOCX)

Contact

Chris V. Thompson, chair, thompsoncv@missouri.edu
Associate Extension Professional, Business Development Specialist,
County Program Director, Cole County, East Central Region